How to Design a PowerPoint Presentation

1. PowerPoint is only a support tool – you are the star of the show

PowerPoint is an effective tool in supporting your presentation but it is not the presentation in itself, you are the person that your audience came to see. Therefore construct the presentation with yourself as its focal point. Use your slides to support your points and keep them simple and clean. Cluttered slides and flashy effects will distract your audience from you and your message.

2. Beware of too many bullet points – they don’t work

It has been shown in a number of studies that the extensive use of bullet points and text is not effective in a presentation and that images and diagrams used to support the presenter’s spoken points are absorbed more readily. However bullet points are sometimes unavoidable and so they should be used sparingly to highlight the key points of your message.

3. Put the detailed text in your handouts

Remember that you have your presentation notes/handouts to reiterate the detailed points of your presentation. Your handouts should not be a direct printout of your slides nor a copy of your script, but a combination of the two in which you can give a detailed account of your presentation as well give full versions of any lengthy quotes or sources you may have used.

4. Don’t get tricky with slide transition and effects

Be subtle and sparing with your use of animations and transitions. A clean left to right wipe for your bullet points and a brisk fade for slide transitions can make a slideshow run more smoothly. But “flying” or slow animations can become tedious for your audience and hinder the pacing of your presentation.

5. Don’t use clip art – just don’t OK!

6 People remember photographs, illustrations, diagrams and graphs

High quality photographs and illustrations will convey meaning and bring your presentation to life. First check on what image resources you company already holds. This can be supplemented with photo library shots which can be bought for a few dollars from the likes of Istock, Shutterstock and Alamy (we do not use Getty as they can be overpriced). Never use low resolution images or stretch them to fit a space.

Diagrams and graphs can be even more effective but keep them simple and legible.

We recommend creating an image library of your own and also investing in images or diagrams that you use frequently. As you might suspect we strongly recommend using a professional designer.

7. Get “On Brand” and a create a consistent “look and feel”

Create slide templates that reflect and reinforce your identity through branding, colour and layout. Your templates can be saved as.pot files and used across all of your company’s presentations for a consistent brand image.

8. Colour, contrast and fonts

Colour influences mood and you should ensure that you use a limited and well integrated colour palette. Most of the presentations we work on follow corporate design guidelines but we try to keep the feel as bright and fresh as possible.

Good contrast between the background and text is important especially in well lit rooms. Text must be large enough to be easily read in actual presentation situations. However a great many people go the other way and make the text too large because they are working in design view ( where everything looks smaller)

We strongly advise that you avoid using non standard or corporate fonts in your presentation because special fonts have to be embedded within the presentation and can cause technical issues further down the line when shown on another PC or platform.

If you are displaying from a PC you should use Windows system fonts (or Mac fonts if your final output is on a Mac). In Windows the available fonts are Arial, Comic Sans, Courier, Franklin Gothic Medium, Georgia, Impact, Lucida Console, Lucida Sans, Microsoft Sans Serif, Modern, MS Sans Serif, Palatino, Roman, Script, Symbol, Tahoma,Times New Roman, Trebuchet, Verdana, Webdings, WingDings ( The fonts in bold are the most commonly used and work well on screen).

9. Video and Audio

A brief video or audio clip can effectively back up a particular point and provide a welcome break for you and your audience. Clips should be kept short and support your message rather than delivering the message for you. Be very careful to test any presentation containing video on the actual computer you are using to present with. A low powered machine can freeze up on you. Obviously test your audio system as well.

10. Use the slide sorter and edit

While planning your presentation spend time in the Slide Sorter view of PowerPoint. This will display all of your slides on one page and will allow you to not only effectively judge their order, but also to see how your presentation will progress and whether it flows naturally.

The Gift, Is The Present

Just after publishing my first ebook, Dream Your Life Positively which dealt basically with the universal laws of attraction, a good friend asked me: Does it means that all disasters, diseases, or personal loss are a reflection of my thoughts?

The world we live in is our responsibility I said. We act and interact with the other inhabitants of this planet. By direct or indirect connection, these negative energy waves cross your path. It is not the ACT itself of this negative energy the important factor. You are not to be blamed for all the horrors happening in your life or around the world but your ACTION and reaction towards them is very much a direct cause of how these energies will decrease or increase. Your ability to accept the challenges thrown in your path and take responsibility for your actions will define and create the map of your life’s journey.

Deciding to approach your daily life in a positive way will attract things and people who are positive towards you. It is that simple. If you look at life as a blessing, the universe has an inexhaustible supply of riches reserved for you. On the other hand if you see it as a curse, it will become a curse. Read again Dream Your Life Positively to reconnect with this force inside you. A dear friend once sent me this story which I want to share with all of you. It is a simple letter that made the rounds of the web, and nobody knows its origin, but it exemplifies in a poignant way my view on the Law of Attraction.

I hope it will touch you as deeply it touched me. Do a positive action right now and send this link to all of your friends. “The Present” Two men, both seriously ill, occupied the same hospital room. One man was allowed to sit up in his bed for an hour each afternoon to help drain the fluid from his lungs. His bed was next to the room’s only window. The other man had to spend all his time flat on his back. The men talked for hours on end.

They spoke of their wives and families, their homes, their jobs, their involvement in the military service , where they had been on vacation. Every afternoon, when the man in the bed by the window could sit up, he would pass the time by describing to his roommate all the things he could see outside the window. The man in the other bed began to live for those one hour periods where his world would be broadened and enlivened by all the activity and color of the world outside. The window overlooked a park with a lovely lake.

Ducks and swans played on the water while children sailed their model boats. Young lovers walked arm in arm amidst flowers of every color and a fine view of the city skyline could be seen in the distance. As the man by the window described all this in exquisite details, the man on the other side of the room would close his eyes and imagine this picturesque scene. One warm afternoon, the man by the window described a parade passing by.

Although the other man could not hear the band – he could see it in his mind’s eye as the gentleman by the window portrayed it with descriptive words. Days, weeks and months passed. One morning, the day nurse arrived to bring water for their baths only to find the lifeless body of the man by the window, who had died peacefully in his sleep. She was saddened and called the hospital attendants to take the body away. As soon as it seemed appropriate, the other man asked if he could be moved next to the window.

The nurse was happy to make the switch, and after making sure he was comfortable, she left him alone. Slowly, painfully, he propped himself up on one elbow to take his first look at the real world outside. He strained to slowly turn to look out the window besides the bed. It faced a blank wall. The man asked the nurse what could have compelled his deceased roommate who had described such wonderful things outside this window. The nurse responded that the man was blind and could not even see the wall. She said, “Perhaps he just wanted to encourage you.”

Epilogue: There is tremendous happiness in making others happy, despite our own situations. Shared grief is half the sorrow, but happiness when shared, is doubled. If you want to feel rich, just count all the things you have that money can’t buy. “Today is a gift, that is why it is called The Present .”

Quick Web Site Creation – Presenting Five Nifty Ideas for Web Site Creation

If you are into making extra money on the side, chances are you have pondered upon the idea of setting up an online business and generate income in a money saving and efficient manner. In this case, you will need a web site to serve as a home to your business. Creating a web site can be fun once you get to know the basics about site creation and maintenance. If you can spruce it up with lots of useful and entertaining content, people all over the world will want to visit it. Here in this article, we present you with five nifty ideas that will surely help you in web site promotion:

1. Get inspired. If you want to come up with an attractive web site, you need to look for things that inspire you to get you in the mood to design it. The HTML part will come in later once you know what you want to build and how you will want it to look using your technical skills.

2. Brush up on your media related skills. Add lots of nice graphics, video streams and pod casts to your site. Everything that is presented in each type of media must be related to your business.

3. Make navigation user friendly. You want people to enjoy their stay in your site, so make sure that it is easy for them to go around it.

4. And all your contact details in it. Make it easy for your customers to reach you. Put your email, cell phone, telefax and other options so your potential customers (local or international) will find ways to communicate with you about your products.

5. And finally, update your content from time to time. Your work is never done, but it will be a whole lot easier if you make it a habit to update little sections of your web site one at a time so people will have a reason to keep coming back.