Executive Personal Assistants and Negotiation Skills

Executive Assistant often has to deal with negotiation in their roles. This is because they will encounter business at a high level and often be responsible for negotiating with suppliers, other department and even customers, whilst their managers are absent.

Therefore, a successful Executive Assistant will need to develop some great negotiation skills, if they are going to succeed in their careers. However, approaching the business world for the first time as a negotiator can be intimidating.

How should I prepare myself?

Think about your skills that you have developed in your work experience and in your wider life. Remember when you are dealing with people skills, such as negotiations, you can draw upon your life experiences. Outside of work, where will you have negotiated?

• Buying your house
• Getting your jobs
• Getting holiday approved
• Compromising with your partner, husband or wife.
• Or even negotiating for cooperation with the toughest bargainers of all,
your children.

The above examples are likely to be encountered by the majority of the population, at one point or another. So when you are preparing to negotiate on a business sense, you should think about all of the strengths that you possess in a negotiation. I would do this exercise and right down a list of your natural attributes.

What makes a good negotiator?

There are many attributes to a good negotiator. Here is a list of the skills that one should possess:

• The ability to prepare and research the subject. This is important because you need a sound base of knowledge to argue your points. It will also help you to understand what the best outcome is for yourself and what motivates the other side.

• The ability to prioritise. We rarely get anything that we want in a negotiation, as there has to be an element of compromise on both sides. Therefore, you need to be able to prioritise your requirements that are fundamental to the outcome of the negotiation.

• Listening. You need to understand where the other side is coming from. A failure to appreciate their point of view, may lead to you failing to come to final agreement.

• Open mindedness and adaptability. You often are presented with potential solutions during the discussion.

Therefore, you will need to be able to take on new ideas and outcomes and see if they can work for you. Often a suitable outcome is presented to you, which you had never expected. If you are inflexible, you will miss these opportunities.

How to Prepare an Outstanding Presentation in Thirty Minutes or Less

It’s 2 p.m. and your manager walks up to you with that look on his face. He announces that the company president wants you to give a presentation to him concerning the high profile project you have been working on…and he wants the presentation to start in thirty minutes. Now you have a look on your face as if you had just seen a ghost.

No problem. The following are seven secrets to preparing an outstanding presentation when you have less than thirty minutes:

  1. You Don’t Need the Perfect Presentation Get started! Don’t freeze expecting perfection. When you think you need to be perfect, this can lead to paralysis. Management realizes, because of the short time period, that you will not be perfect. The key is to work quickly, not frantically.
  2. Start With an End in Mind Ask yourself, “What do I want to accomplish with my presentation?” Do you want to persuade, entertain, or move the audience to action? Once you have these answers, work to develop your presentation to achieve these goals.
  3. It’s About the Audience Ask the following questions:
    • “Who is my audience?
    • “What does the audience want?”
    • “What does the audience want to gain from the speech?”
    • “What is the level of expertise of the audience members?”

    Once you have the answers to these questions, you can tailor your speech to meet the audience’s needs.

  4. Keep It Simple Don’t be overwhelmed with information overhaul. Keep your presentation clear and concise by focusing on three main points. This will save you time when collecting your backup information.
  5. Make an Outline Create an outline of your speech. Depending on your own individual thought process, you may want to mind map, a freestyle way of putting ideas together, or outline. Outline your beginning, body with three points, and ending.
  6. Start and End Strong Concentrate on knowing the beginning and ending of your presentation. Feel confident in giving the beginning of your presentation, and you will become more comfortable giving the rest of your speech. End on a strong note because your speech ending will be the last thing your audience will remember about your presentation.
  7. Your Presentation Starts in the Mind Find five minutes before your presentation; go to a quiet place, if possible; and meditate. Think about the positive results of your presentation. Visualize your giving an outstanding presentation and how well the audience is receiving your speech. Also find a mirror; hopefully, in a private area; and look into the mirror and say any of the following affirmations:
    • “This presentation is a great opportunity for me.”
    • “Every opportunity to speak is an opportunity for success.”
    • “I am a great speaker.”
    • “The audience will enjoy my presentation.”
    • “I have something of valuable to share with the audience.”
    • “I appreciate this opportunity to make a presentation.”

    Note: Your affirmations become more powerful when you keep them short and keep them in the present state (Future state example: I will become a better speaker.).

Now that you have read these secrets, you have twenty-five minutes left. Remember, the speech will not break your career. However, being able to rise to the occasion and give an outstanding presentation can enhance your career, business, and life opportunities. Apply these seven secrets and you, too, will give an outstanding presentation in less than thirty minutes.

Quick Web Site Creation – Presenting Five Nifty Ideas for Web Site Creation

If you are into making extra money on the side, chances are you have pondered upon the idea of setting up an online business and generate income in a money saving and efficient manner. In this case, you will need a web site to serve as a home to your business. Creating a web site can be fun once you get to know the basics about site creation and maintenance. If you can spruce it up with lots of useful and entertaining content, people all over the world will want to visit it. Here in this article, we present you with five nifty ideas that will surely help you in web site promotion:

1. Get inspired. If you want to come up with an attractive web site, you need to look for things that inspire you to get you in the mood to design it. The HTML part will come in later once you know what you want to build and how you will want it to look using your technical skills.

2. Brush up on your media related skills. Add lots of nice graphics, video streams and pod casts to your site. Everything that is presented in each type of media must be related to your business.

3. Make navigation user friendly. You want people to enjoy their stay in your site, so make sure that it is easy for them to go around it.

4. And all your contact details in it. Make it easy for your customers to reach you. Put your email, cell phone, telefax and other options so your potential customers (local or international) will find ways to communicate with you about your products.

5. And finally, update your content from time to time. Your work is never done, but it will be a whole lot easier if you make it a habit to update little sections of your web site one at a time so people will have a reason to keep coming back.